Programme
Online webinar
(part of the Erasmus BIP as obligatory online component)
When: | 26 May 2026, 14:00 - 15:30 CEST |
Speakers: | Barbara Hinterstoisser, Wim Gabriels, Nath Jonniaux |
Topics to be covered: | tba |
Link: | Link will be shared with all registered participants by email |
Preliminary programme (ver. 09/04/2026)
Monday, June 15th
Day 1 programme in Reykjavík
Monday, June 15th
Day 1 programme in Reykjavík
| Time | Session | Speaker | Venue |
|---|---|---|---|
| 09:00-09:30 | Registration and morning coffee | Entry atrium | |
| 09:30-10:15 | Welcome to IROICA | Florence Malaise, Lukáš Pospíšil, Guðlaug Matthildur Jakobsdóttir, Ragnheiður I Þórarinsdóttir |
V101 |
| 10:15-10:30 | Greetings from the ICA President / Introduction to ICA | Maria Knutsson Wedel | V101 |
| 10:30-11:20 | Keynote: Geopolitics of the Arctic | Þórdís Kolbrún R. Gylfadóttir | V101 |
| 11:20-11:40 | Coffee break | Entry atrium | |
| 11:40-12:30 | Panel debate reflecting the latest development | Citizens of affected countries... | V101 |
| 12:30-13:30 | Lunch | University Cafeteria |
|
| 13:30-15:00 | Local self-hosted AI in the University International Office, GDPR compliant vs online AI services, Agents and repetitive tasks automation | Ernest Nowak | V101 |
| 15:00-15:30 | Coffee break | Entry atrium | |
| 15:30-16:15 | Mental well-being for IROs | Guðlaug Matthildur Jakobsdóttir | V101 |
| 16:15-16:30 | Group photo | Staircase at the entry atrium |
Tuesday, June 16th
Day 2 programme in Reykjavík and Hvanneyri
Tuesday, June 16th
Day 2 programme in Reykjavík and Hvanneyri
| Time | Session | Speaker | Venue |
|---|---|---|---|
| 09:00-10:30 | Parallel session 1: Own the Room: Speaking with Impact to Large Audiences (Practical Training) | Jelle De Wit | V101 |
| 09:00-10:30 | Parallel session 2: Your Ideas: How to build AI automation workflows for repetitive tasks in the International Office (Practical Training) | Ernest Nowak | tba |
| 10:30-11:00 | Coffee break | ||
| 11:00-12:30 | Parallel session 1: Own the Room: Speaking with Impact to Large Audiences (Practical Training) | Jelle De Wit | V101 |
| 11:00-12:30 | Parallel session 2: Your Ideas: How to build AI automation workflows for repetitive tasks in the International Office (Practical Training) | Ernest Nowak | tba |
| 12:30-13:30 | Lunch | University Cafeteria | |
| 13:30-15:00 | Transfer to Hvanneyri | ||
| 15:00-16:30 | Check into the student housing on campus | Hvanneyri | |
| 16:30-18:30 | Horse riding / Knitting workshop / Visit to the Agricultural Museum | ||
| 19:00-20:00 | Welcome dinner | Matsalur |
Wednesday, June 17th
Day 3 programme in Hvanneyri - Ásgarður
Wednesday, June 17th
Day 3 programme in Hvanneyri - Ásgarður
| Time | Session | Speaker | Venue |
|---|---|---|---|
| 08:00-09:00 | Registration and breakfast | Matsalur | |
| 09:00-09:30 | Welcome session II | Florence Malaise, Lukáš Pospíšil | Ársalur |
| 09:30-10:30 | Keynote: Internationalisation Amongst the Spies | Lubomír Majerník | Ársalur |
| 10:30-11:00 | Coffee break | Matsalur | |
| 11:00-12:00 | Involvement of International Students and Staff into the Self-governance of Academic Institutions | Lukáš Pospíšil | Ársalur |
| 12:00-12:30 | Rumours about Erasmus 2028+ | Andries Verspeeten | Ársalur |
| 12:30–13:30 | Lunch | Matsalur | |
| 13:30-14:30 | Welcome Services - spouse programme and community building activities | tba | Ársalur |
| 14:30-15:00 | Coffee break | Matsalur | |
| 15:00-16:30 | IROICA General Assembly | Ársalur | |
| 17:30-18:00 | Skyr tasting | Matsalur | |
| 19:00-20:00 | Dinner | Matsalur |
Thursday, June 18th
Day 4 programme in Hvanneyri - Ásgarður
Thursday, June 18th
Day 4 programme in Hvanneyri - Ásgarður
| Time | Session | Speaker | Venue |
|---|---|---|---|
| 08:00-09:00 | Breakfast | Matsalur | |
| 09:00-10:30 | Good Practices in Welcoming Students: session with examples from the audience | tba | Ársalur |
| 10:30-11:00 | Coffee break | Matsalur | |
| 11:00-12:00 | Collaboration with Southeast Asia | Petra Chaloupková, Chutima Tantikitti | Ársalur |
| 12:00-12:50 | Lunch | Matsalur | |
| 12:50-14:50 | Turning Mobility Experiences into Lasting Competence Through Practical Modules for Intercultural Preparation and Debriefing (PADMICA) | Thibault Hoogstoel, Karen Wouters | Ársalur (+Borg and Kista) |
| 14:50-15:10 | Short coffee break | Matsalur | |
| 15:15-16:00 | Turning Mobility Experiences into Lasting Competence Through Practical Modules for Intercultural Preparation and Debriefing (PADMICA) | Thibault Hoogstoel, Karen Wouters | Ársalur (+Borg and Kista) |
| 16:30-20:15 | Visit to the Lindin Geothermal Baths in Húsafell and Hraunfossar Waterfalls | ||
| 21:00-23:00 | Dinner and dance | Matsalur, Skemman and the Old Gym | |
| 23:45-0:00 | Midnight sun tea ceremony (if weather permits) | by Hvanneyri Church |
Friday, June 19th
Day 5 programme in Hvanneyri - Ásgarður
Friday, June 19th
Day 5 programme in Hvanneyri - Ásgarður
| Time | Session | Speaker | Venue |
|---|---|---|---|
| 09:00-10:00 | Breakfast | Matsalur | |
| 10:00-11:30 | Focus on LGBTQIA+ Student Community (tbc) | Wim Gabriels, Nath Jonniaux | Ársalur |
| 11:30-12:30 | Belonging - or just being here? Inclusion in the Icelandic University Community | Joanna Marcinkowska | Ársalur |
| 12:30-12:40 | Closing of the Staff Training | Florence Malaise, Lukáš Pospíšil | Ársalur |
| 12:40-13:30 | Lunch | Matsalur | |
| 13:30-15:00 | BUS transfer to BSÍ in Reykjavík | Departure from Ásgarður entry hall | |
| 14:30-16:30 | ACTIVITY for post-tour participants: LIFE Peatland Lifeline project - walk through the peatlands and introduction of the project | tba | Departure from Matsalur |
| 19:00-20:00 | Dinner | Matsalur |
Saturday, June 20th
Additional Workshop Day - Community workshop focusing on the subarctic living conditions and challenges of rural Iceland for international mobility participants
Saturday, June 20th
Additional Workshop Day - Community workshop focusing on the subarctic living conditions and challenges of rural Iceland for international mobility participants
| Time | Agenda | ||
|---|---|---|---|
| 08:00-08:30 | Breakfast at Matsalur | ||
| 08:30 | Departure to the Snæfellsnes peninsula, in the afternoon, visit to the town of Grundarfjörður, presentation of the EU LIFE Icewater Project, EarthCheck community | ||
| between 21:00 and 22:00 | Arrival at BSÍ bus terminal in Reykjavík |